Tuesday, January 8, 2013

Why time management tricks don't work

time management إدارة الوقت by أحمد إبراهيم البشير Ahmed Basheer
time management إدارة الوقت,
a photo by 
أحمد إبراهيم البشير Ahmed Basheer on Flickr.
Better time management is in the top 5 desired improvements that people have shared with Summit coaches over the years.  They aren't satisfied with their own, or staff members aren't meeting deadlines, or they are seeing it in personal lives that are being sucked away by unending work demands.

Many of these people resort to color coded folders, mirrors full of sticky notes, and the illusion of more productivity through multi-tasking.  But these tricks only work temporarily if at all.  To deal with time management for real you have to look a bit deeper.

  1. Purpose - Identify the big reason why you are doing what you are doing.  If a particular activity is not aligned with your purpose, it goes to the back of the line.  It might even be kicked out altogether.
  2. Values - Part of the stress behind time management problems doesn't come directly from time pressure.  It stems from feeling incongruent and inauthentic.  There might be activities that are popular with your peers that aren't really important to you, and that might even work directly in conflict with some of your goals.  For instance, if your peer group is all about expensive outings and vacations and you believe that saving a tidy nest egg is important, you might choose not to go.
  3. Goals - Being busy is not the same as being successful.  Think about the hamster on the wheel, running and running, but going nowhere.  Goals provide focus for the use of your time, and they work even better for your time management when they are prioritized.  When you have to make a choice something goes to the top of the list.  It should be the activity that does the most to help you achieve what you want to achieve.
Caveat:  Remember that not all downtime is wasted or a sign of poor time management.  You don't have unlimited production capacity.  Your body and brain won't work well without rest, without proper nutrition (eat breakfast and take time for lunch!), and it will be hard to be efficient as a team later later if you don't invest some time in relationship building with team members now.


Md. Shariful Islam said...

Time management is important in business, because time is money. Businesses that emphasize the importance of this theory are more likely to have employees who are more productive and efficient. The above tips will be very beneficial to related authorities.

Shenoi Victor said...

For time management, The one I just bought recently is Replicon's time recording software. There are other similar programs out there; but this is the one I found on cloud-based app to use on my phone. Just curious what you think of tool like that and if you've found them helpful. So far it's really helping me out a lot.